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What is Shared Email Hosting?

Email is a vital part of every business, regardless of its size. It’s how we communicate with clients, customers, and colleagues. 

In today’s world, email hosting has become an essential requirement for businesses to operate smoothly. However, choosing the right hosting type that meets your needs can take time and effort with so many available options on the market.

This blog post explores shared email hosting in depth. We will cover the service works, its benefits and drawbacks, and how it differs from dedicated email hosting. You will also learn whether shared solutions for email are the right choice for your small business in the first place, and how to configure them without any previous experience.

What is Shared Email Hosting?

Shared email hosting is a type of service where multiple businesses or individuals utilize a single email server. This means that your brand can still have its own unique domain name, but your emails will be stored on the same server as the messages of many other clients. . 

Benefits of Shared Email Hosting

Shared email hosting offers several benefits, making it an attractive option for team collaboration and individuals.

  • It is a cost-effective solution compared to dedicated email hosting, as multiple users share the same server and resources.
  • Shared hosting providers typically offer free features, such as spam filtering and virus protection, reducing the risk of cyberattacks.
  • Team members can access their inboxes from any device with an internet connection, making remote work or travel convenient.
  • Shared services allow for easy collaboration and internal communication, increasing productivity and efficiency.

Drawbacks of Shared Email Hosting

While shared email hosting may seem like an affordable and convenient option, there are some drawbacks to consider before making the switch.

  • One of the biggest concerns is security. With multiple users sharing the same server, a single compromised account or email address could risk all other users’ emails and data.
  • Additionally, shared hosting may lead to slower performance or downtime during peak usage periods, impacting productivity and communication within your business.
  • A shared server IP can easily fall into a blacklist, affecting the deliverability of your own emails.

It’s essential to carefully weigh these drawbacks against the cost savings and consider whether it’s a good option for your small business.

Differences Between Shared and Dedicated Email Hosting

Shared and dedicated email hosting are two of the mostly used options for managing online communication. One big difference is your access to server resources. While you are utilizing the same pool of CPU and RAM with other users on a shared email plan, dedicated  services allow you to have complete control over an isolated environment.

Advantages of Dedicated Email Hosting

Dedicated email hosting offers several advantages over shared hosting.

  • You can customize your environment to meet your specific needs and have full control over your email server.
  • Dedicated hosting provides better security and privacy than shared hosting, ensuring that sensitive data remains safe.
  • You’ll have access to more resources, such as storage space and bandwidth, improving the performance of your email server.
  • As the sole dedicated server client, you’ll likely experience a faster response time from the help desk if mailbox problems arise.

If you require high reliability and uptime for your email communications or handle sensitive data, dedicated hosting is one of the best options for your business.

Disadvantages of Dedicated Email Hosting

While dedicated email hosting offers enhanced control and security, it comes with its own set of drawbacks.

  • The cost of dedicated hosting can be significantly higher than shared hosting.
  • Setting up and maintaining a dedicated server requires technical expertise.
  • You are responsible for your server management, which can be time-consuming and complicated.

Is Shared Email Hosting Right for Your Small Business?

Evaluating your specific needs is essential when deciding which email solution is right for your small business. While shared hosting is a cost-effective way to share resources on the same server, companies with high email traffic or sensitive data often need something much better (especially ecommerce ones).

Consider the pros and cons of each option and weigh them against your business’s budget and unique requirements before making a decision that will impact your communication system.

What makes the best email hosting for small businesses?

Understand all the must-have features in “Best Email Hosting for Small Businesses.”

Key Features and Considerations When Choosing Email Hosting

When choosing a shared email hosting service, there are a few key aspects to consider.

  • Look for a provider with ample storage space, reliable uptime, and easy-to-use management tools.
  • Choose a plan that fits your budget and offers scalability as your business grows.
  • Consider the provider’s reputation and customer support options to ensure you have assistance when needed.
  • Check for added features such as spam protection, virus scanning, and backup options to ensure your email communication remains secure and uninterrupted.

By considering these factors, you can confidently choose a host that suits your business needs.

ScalaHosting Dedicated Email Hosting

Let’s say you’ve settled on dedicated hosting and are now looking for the best solution. (Lucky you!) With ScalaHosting’s dedicated email hosting plans, users get their own server and resources for optimal performance and privacy.

Advanced spam filters and virus protection are also included to ensure your emails are always safe. And with a 24/7 customer support team tacked onto our AI-enhanced, real-time security protocol, you can rest assured that any issues or concerns are met efficiently and precisely.

Consider our dedicated email hosting if you’re looking for a reliable, secure, and customizable option for your business messaging needs.


Shared email hosting is a cost-effective solution for small businesses that need an easy and affordable email setup. However, there may be better fits for companies with high email volumes or strict security requirements.

If you want to set up shared email hosting, our Beginners Guide can help you get started. And if you’re looking for a fully-featured solution that offers top-notch security, scalability, and customer support – check out ScalaHosting’s dedicated plans.


Q: How does shared email hosting differ from other types of services?

A: Shared email hosting is built in a way that multiple users share the same server and resources for their email accounts. With all other solutions, a single client gets exclusive use of server resources and can operate them as they see fit.

Q: Can you have two email hosts?

A: Yes, it is possible to have two email hosts. This is known as “dual” or “split delivery,” where some users have their messages hosted on one server while the others utilize a different machine. This can be useful for businesses that use different email hosts for different purposes or departments.

Q: Are there any security risks associated with shared email hosting?

A: Yes, there are some security risks associated with shared email hosting. Multiple users sharing the same server can increase the risk of hacking or viruses through a neighboring account. Choosing a reputable, dedicated hosting provider with proper security measures is important to mitigate these risks. Regular backups and updates can also help protect your data. It is essential to safeguard your email accounts and ensure your messages always reach their destination.

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