What Is Google Workspace? How to Use Google Workspace Products

You’ve probably heard about G-Suite before now. Or maybe not.

But I guess you’re familiar with Google Docs, Gmail, Google Sheets, Google Drive, and the rest of the Google productivity tools.

Google offers a ‘virtual office’ where team members can work and collaborate on tasks together. It used to be called G-suite.

However, G-suite has now evolved into a better and more flexible solution for businesses who want to upgrade their operational excellence. Thereby, introducing the all-new Google Workspace. 

In this article, we will explore Google Workspace, its pricing and contents.

Let’s get to it.

What Is Google Workspace? How to Use Google Workspace Products

What is Google Workspace

Google Workspace is a suite of powerful computing software built by Google to help businesses manage their operations better. It contains all the apps you need to get the work done without juggling different platforms.

The apps are highly secure, easy to use, and sync across various devices. These products improve content creation, effective communication, easy integration and synchronization, cloud storage, and team collaboration from anywhere in the world.

Next, we will discuss the apps that make up the all-new Google Workspace and its use. Let’s dive right in.

What Are the Products included in Google Workspace?

The new face of Google Workspace includes apps that offer enterprise solutions for communicating with team members, webpages, file sharing, cloud storage, admin control, etc. 

Making it easy for team members to 

  • Collaborate on projects, and tasks
  • Schedule meetings
  • Send messages
  • Share ideas in real-time without hassles. 

In addition, you can sync your apps across all devices and access them from anywhere and at any time.

These products include

  • Gmail
  • Google Docs
  • Sites
  • Appmaker
  • Slides(presentation)
  • Google voice, Google Meet
  • Google Chat
  • Google Drive
  • Cloud Search

And a host of others. 

However, we will group them according to their mode of operation, as seen below.

  • Connect and communication tools
  • Create and collaborate tools
  • Access and storage tools
  • Admin management and control tools

What Is Google Workspace? How to Use Google Workspace Products

Connect and Communication Tools 

Gmail

Google mail offers email services, voice, MI, and video chat options for its users. You also enjoy safe access to your email inbox, spam protection, search engine options, and instant notification for emails. Gmail provides 30 GB – unlimited email storage for users, depending on subscription plans.

Google Meet

Gain access, through shared links, to video conferences, meetings, and webinars from your mobile phones, tablets, laptops, and desktops without stress. You can share your screen, send comments, chats, and documents in real-time.

Calendar

Google Calendar integrates with your email system to help you arrange meetings, daily schedules, events, and appointments. You can access your calendar schedules from any device to help you keep track of your company’s affairs.

Chat

Google Chat allows your team members to send private messages and group conversations while collaborating on tasks. Enjoy threaded conversations and dedicated virtual rooms for handling specific projects.

Chat also integrates with Vault, allowing admins to search, access, archive, or export messages at any point in time. 

Voice

Google Voice assigns a phone number to each of its users. You can use the Voice app for voice calls, messaging, and voicemails. It allows sync across devices and can access them with your:

  • mobile phones
  • Laptops
  • tablets, etc.

Access and Storage Tools

Drive

Use Google Drive to save files:

  • Images
  • Documents
  • Videos
  • reports, etc. on google cloud.

It syncs in real-time, and you can easily access them from any of your connected devices without stress.

Cloud Search

Cloud search uses Google AI to help you search specific items, messages, files with ease. It syncs with Google vault to make your admin duties as easy as possible. 

Create and Collaboration Tools

Docs

Create, edit and collaborate on text documents without stress, using your web browser or Google docs app. It integrates with google drive and allows you to access your documents from any device.

Spreadsheets

Google Spreadsheet allows you to create charts, tables, graphs, etc., with inbuilt formattings and formulas that enable you to pull your data or collaborate with team members without stress. It also integrates with Google Drive for easy access across any device.

Forms

You can now create surveys and share them online to get data and responses from target users and the general audience with Google Forms. This tool helps you improve your business strategy, gain more leads and scale your business.

Slides (Presentations)

This tool offers various templates to help you unleash your creative ideas during a presentation. You can embed videos, images, and animations to buttress your points and make your ideas shine. It also allows collaboration amongst team members and syncs with Google drive. 

Sites

Google Sites allows you to create secure web pages that you can connect to your custom domains. Without writing a single line of code. Gain access to already-designed templates and build sites for team projects and intranets.

AppSheet

Create and design apps with ease, using AppSheets’ low-code platform. You can build apps from scratch or use the available templates, data modeling, and drag and drop UI designs. 

Management and Control Tools

Admin Console

This is a dashboard that helps you carry out your admin duties on Google Workspace. You can add or delete users, manage your subscriptions, set up devices, and lots more. 

Vault

Google Vault helps you search, manage, archive,  and store your company’s data with ease. You can download email records, staff members’ chats and export them in any format of your choice. 

Google Workspace Pricing 

The table below shows the price list for Google Workspace plans and features included.  You can choose from the Business Starter, Business Standard, Business Plus, or the Enterprise plans. The subscriptions are billed monthly or annually, depending on your choice.

What Is Google Workspace? How to Use Google Workspace Products

How To Get Started

To set up a Google workspace account, you have to follow the steps below:

  • Provide your details to complete your Google Workspace account setup
  • Choose the number of team members you would want to bring on board.
  • Add your preferred domain name and verify it with Google.
  • Choose a username to complete account registration.
  • Log in to your Admin console with your username@yourdomainname.com

What Is Google Workspace? How to Use Google Workspace Products

FAQs 

How many domain names does Google Workspace accept?

Google Workspace allows you to set up your account with ONE primary or add-on domain name at a time. To use multiple domain names, you might have to set up numerous admin accounts, which might incur extra charges.

Can I migrate my emails, contacts, and filters from SPanel to Google Workspace?

At the moment, it is not possible to migrate contacts and filters from your Scalahosting Panel to your Google Workspace. However, you can import your emails from the Gmail service provider. 

Can I host some email addresses with Google and some with Scalahosting?

Sadly, you may not be able to do so at the moment. You can either set up your email with Scalahosting or point all your emails to Gmail, depending on your choice. Just make sure to add the necessary Gmail MX entries.

Wrapping it Up

Google Workspace provides a high productivity suite for small, medium, and large businesses. The products are super easy to use and can help you grow your business. They help to foster communication and collaboration amongst team members in real-time. Team members can now work on projects, tasks, create content, and share files without stress. 

You can also connect your Google Workspace to your Scalahosting account without stress. Click here to contact ScalaHosting Support on how to get started.

 

Rado

Author

Working in the web hosting industry for over 13 years, Rado has inevitably got some insight into the industry. A digital marketer by education, Rado is always putting himself in the client's shoes, trying to see what's best for THEM first. A man of the fine detail, you can often find him spending 10+ minutes wondering over a missing comma or slightly skewed design.

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