{"id":1680,"date":"2021-05-20T10:12:43","date_gmt":"2021-05-20T07:12:43","guid":{"rendered":"https:\/\/www.scalahosting.com\/kb\/?p=1680"},"modified":"2025-11-27T14:04:53","modified_gmt":"2025-11-27T12:04:53","slug":"server-and-port-settings-for-workspace-email","status":"publish","type":"post","link":"https:\/\/www.scalahosting.com\/kb\/server-and-port-settings-for-workspace-email\/","title":{"rendered":"Workspace Email Server Settings &amp; Ports"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">A Google Workspace account allows businesses to get customized and professional email addresses matching their domain name instead of a generic email address like <\/span><span style=\"font-weight: 400;\">abc@gmail.com<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>The account helps businesses maintain:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">a professional image<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">collaborate with team members in real-time<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">store files securely on the cloud<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">leverage voice communication and do more.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Workspace users can access and manage their <\/span><b>accounts via the Gmail web interface or the app or connect <\/b><span style=\"font-weight: 400;\">their account to an email client like Microsoft Outlook or Apple Mail.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This guide puts together the server and port settings for configuring a Workspace email on email clients. So, let\u2019s quickly get to it.<\/span><\/p>\n<h2><b>POP Server Settings<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">POP, standing for <\/span><a href=\"https:\/\/www.scalahosting.com\/kb\/what-is-the-difference-between-pop-and-imap\/\"><b>Post Office Protocol<\/b><\/a><span style=\"font-weight: 400;\">, is a one-way incoming email protocol that allows users to access their email messages only on one device.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It downloads emails to a local computer or device and, afterward, deletes the original email from the server, making the message accessible only on that device.<\/span><\/p>\n<p><b>The protocol is suitable for users wanting to manage their emails<\/b><span style=\"font-weight: 400;\"> from one device and with limited storage space.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">POP3 is the standard version in common use, and most POP3 servers can also store a copy of the email on the server, making it more convenient.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s quickly look at the POP server settings for Google Workspace email.<\/span><\/p>\n<h3><b>Incoming Mail Server Settings<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">An Incoming Mail Server receives sent emails, stores the messages, and then forwards them to your inbox on time. Use these incoming server settings to configure Workspace on an email client:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Incoming Server:<\/b><span style=\"font-weight: 400;\"> pop.gmail.com<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>SSL Authentication:<\/b><span style=\"font-weight: 400;\"> YES<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>SSL Port:<\/b><span style=\"font-weight: 400;\"> 995<\/span><\/li>\n<\/ul>\n<h3><b>Outgoing (SMTP) Server Settings<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Simple Mail Transfer Protocol or outgoing server helps you respond to incoming emails or send emails to recipients. The following settings enable you to configure the SMTP server for Workspace email:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Outgoing (SMTP) server:<\/b><span style=\"font-weight: 400;\"> smtp.gmail.com<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>SSL Authentication:<\/b><span style=\"font-weight: 400;\"> YES<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Requires TLS:<\/b><span style=\"font-weight: 400;\"> YES (if available)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Requires Authentication:<\/b><span style=\"font-weight: 400;\"> YES<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>TLS Port:<\/b><span style=\"font-weight: 400;\"> 587<\/span><\/li>\n<\/ul>\n<h2><b>IMAP Server Settings<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">IMAP stands for Internet Message Access Protocol. It\u2019s a two-way incoming email protocol that allows users to access emails directly from their email service without downloading to a local computer, except attachments.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Users can access<\/span><b> their emails directly from the cloud<\/b><span style=\"font-weight: 400;\">, making the message accessible from any part of the world.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The protocol is suitable for users wanting to manage their emails from multiple devices, work remotely and collaborate with team members.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are the IMAP server settings for Google Workspace email.<\/span><\/p>\n<h3><b>Incoming Mail Server Settings<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Use these settings to configure the Incoming Mail Server:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Incoming Server:<\/b><span style=\"font-weight: 400;\"> imap.gmail.com<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>SSL Authentication:<\/b><span style=\"font-weight: 400;\"> YES<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>SSL Port:<\/b><span style=\"font-weight: 400;\"> 993<\/span><\/li>\n<\/ul>\n<h3><b>Outgoing (SMTP) Server Settings<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">These settings help you configure the SMTP server:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Outgoing (SMTP) server:<\/b><span style=\"font-weight: 400;\"> smtp.gmail.com<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>SSL Authentication:<\/b><span style=\"font-weight: 400;\"> YES<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Requires TLS:<\/b><span style=\"font-weight: 400;\"> YES (if available)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Requires Authentication:<\/b><span style=\"font-weight: 400;\"> YES<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>SSL Port:<\/b><span style=\"font-weight: 400;\"> 465<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Port for TLS:<\/b><span style=\"font-weight: 400;\"> 587<\/span><\/li>\n<\/ul>\n<h2><b>Wrapping It Up<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">That\u2019s it.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Using the settings here enables you to set up Workspace email quickly on email clients, but first, you\u2019d need to choose between POP3 and IMAP.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thankfully, <\/span><a href=\"https:\/\/www.scalahosting.com\/kb\/what-is-the-difference-between-pop-and-imap\/\"><span style=\"font-weight: 400;\">this article<\/span><\/a><span style=\"font-weight: 400;\"> makes deciding seamless.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Then, you could <\/span><a href=\"https:\/\/www.scalahosting.com\/kb\/create-my-workspace-email-account\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">follow the steps<\/span><\/a><span style=\"font-weight: 400;\"> here to learn how to create a Workspace email account and quickly set it up on email clients using the above settings.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And don\u2019t forget to <\/span><a href=\"https:\/\/www.scalahosting.com\/contact-us.html\"><span style=\"font-weight: 400;\">contact support<\/span><\/a><span style=\"font-weight: 400;\"> if you need assistance.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>A Google Workspace account allows businesses to get customized and professional email addresses matching their domain name instead of a generic email address like abc@gmail.com. The account helps businesses maintain: a professional image collaborate with team members in real-time store files securely on the cloud leverage voice communication and do more. Workspace users can access [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_seopress_robots_primary_cat":"none","_seopress_titles_title":"Workspace Email Server Settings & Ports | ScalaHosting KB","_seopress_titles_desc":"","_seopress_robots_index":"","footnotes":""},"categories":[26],"tags":[],"class_list":["post-1680","post","type-post","status-publish","format-standard","hentry","category-email-hosting"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.scalahosting.com\/kb\/wp-json\/wp\/v2\/posts\/1680","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.scalahosting.com\/kb\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.scalahosting.com\/kb\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.scalahosting.com\/kb\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.scalahosting.com\/kb\/wp-json\/wp\/v2\/comments?post=1680"}],"version-history":[{"count":4,"href":"https:\/\/www.scalahosting.com\/kb\/wp-json\/wp\/v2\/posts\/1680\/revisions"}],"predecessor-version":[{"id":5878,"href":"https:\/\/www.scalahosting.com\/kb\/wp-json\/wp\/v2\/posts\/1680\/revisions\/5878"}],"wp:attachment":[{"href":"https:\/\/www.scalahosting.com\/kb\/wp-json\/wp\/v2\/media?parent=1680"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.scalahosting.com\/kb\/wp-json\/wp\/v2\/categories?post=1680"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.scalahosting.com\/kb\/wp-json\/wp\/v2\/tags?post=1680"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}