{"id":1140,"date":"2021-04-07T13:56:03","date_gmt":"2021-04-07T10:56:03","guid":{"rendered":"https:\/\/www.scalahosting.com\/kb\/?p=1140"},"modified":"2025-11-27T09:43:27","modified_gmt":"2025-11-27T07:43:27","slug":"add-my-email-signature-to-outlook-for-windows","status":"publish","type":"post","link":"https:\/\/www.scalahosting.com\/kb\/add-my-email-signature-to-outlook-for-windows\/","title":{"rendered":"Add Email Signature Outlook for Windows"},"content":{"rendered":"

Email signatures are necessary for your business emails.<\/span> Like your business email address,<\/b> they show information about you and your business.<\/span><\/p>\n

Depending on how you configure it, email signatures can contain details such as business logo, your name, position in the company, electronic business card, or an image of a handwritten signature.\u00a0<\/span><\/p>\n

To use it efficientl<\/span>y, you must first set it up and affix it automatically to outgoing messages or manually add it to messages <\/b>as the case may be.<\/span><\/p>\n

Let\u2019s get you started.\u00a0\u00a0<\/span><\/p>\n

How to Create and Add Your Email Signature in Outlook<\/b><\/h2>\n

You can create your unique email signature and choose what messages it goes with. <\/span>Here are the steps to follow.<\/b><\/p>\n

1) Open the <\/span>Outlook app on Windows<\/b> and click on <\/span>New Email.<\/b><\/p>\n

\"Add<\/p>\n

2) Under the <\/span>Message<\/b> drop-down box to the right, select <\/span>Signature > Signatures.\u00a0<\/b><\/p>\n

\"Add<\/p>\n

The <\/span>Signature <\/b>button and <\/span>Message<\/b> menu can be in two different places depending on your Outlook window size. It also depends on whether you\u2019re composing a new email, replying, or forwarding a message.<\/span><\/p>\n

Location A: New Email<\/span><\/p>\n

\"Add<\/p>\n

Location B: Reply or Forward Email<\/span><\/p>\n

\"Add<\/p>\n

3) You\u2019ll see a <\/span>Signatures and Stationery <\/b>pop-up box – select <\/span>New.<\/b>
\n<\/span>4) Type in a name for the signature in the<\/span> New Signature<\/b> dialog box, and click <\/span>Ok<\/b>.<\/span><\/p>\n

\"Add<\/span>
\n<\/span>5) Under <\/span>Edit Signature<\/b>, create your signature. Be creative \u2013 change font sizes, font types, and font colors. You can format your signature text using Word and create a full signature with tables, borders, or bullets.\u00a0<\/span><\/p>\n

\"Add<\/p>\n

Also, make use of downloadable signature templates you can customize in Word. Edit, copy and paste the finished work in the Edit Signature box.\u00a0<\/span><\/p>\n

When done, Click <\/span>OK.<\/b><\/p>\n

6) If you\u2019re creating your first signature, click the <\/span>Signature<\/b> box again, and choose the signature name you just created. If you aren\u2019t, jump to the next step.\u00a0<\/span><\/p>\n

7) Under <\/span>Choose default signature, <\/b>set the following options:<\/span><\/p>\n